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"I would go so far as to say that Workshop Management System SAVED MY LIFE!"
Assistant Superintendent for Professional Development, large school district.
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Workshop Management System manages everything associated with workshops and training: registration, class rosters, certificates, name badges, labels, confirmation letters, the advertising brochure, and faculty transcript records. Totally button driven!
WMS is implemented in two ways:
- web-based so that participants are empowered to handle their own registrations, adds, drops, and transcripts as well as checking an on-line catalog.
- network-based so that staff development staff can manage the workshop program
On-line WMS empowers faculty and staff to manage their own professional development. The system is PIN protected. On the web, users can:
- search the on-line catalog by word, date, topic, etc.
- register for workshops
- get immediate confirmation of registration on-line and by email
- get immediate notification of a full workshop so a different selection can be made
- get and review an on-line and printable list at any time of all workshops for which they are registered with date, etc.
- drop workshops on-line at any time
- view and print transcripts of workshops attended
- access on-line help manual
As an on-line system, staff time and expenses are tremendously reduced. Office staff no longer have to accept printed registration, print transcripts, take phone calls from participants with questions about space available, registrations, times, locations, etc. and drop workshops for participants. Participants get immediate feedback, search in ways that aren't possible in hardcopy brochures, and can make alternate choices as needed. On-line WMS provides access twenty-four hours a day so that users can access when convenient for them.
WMS has been used across the United States to maintain staff development data for years. Customized versions of WMS have been used by professional organizations to maintain large membership records and register members for conferences of over 4,000 participants. Software Solutions Pro will customize WMS to suit your needs.
Workshop Management System is a comprehensive and flexible management system for keeping track of workshop participants, credit they receive, correspondence, certificates, transcripts, etc. Participant data, registrations, and data about each workshop are maintained. An icon file related to topics is included. The system is based on the time-efficient idea of entering data only once, but using it in a multitude of ways in a variety of places.
While WMS as a web-based solutions eliminates the need for for some of the following, you can still, at the click of a button, print:
- confirmation letters
- status reports
- summary reports
- envelopes and/or labels
- sign-in sheets for workshops
- name badges
- certificates
- transcripts
You can place messages to participants in their WMS homepage for changes in location, for example, and for follow-up. WMS maintains a current list of who is registered and allows you to decide who is registered based on the maximum and the current number enrolled. You can maintain correlation data and curriculum cross-reference information related to workshops. All of the information is searchable by word or phrase.
In order for all staff with the appropriate password to have access to shared data, WMS is set up to allow file sharing on a network.
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